The information behind the job
We organize the documents, prior decisions, procedures, and rules your team approves for the first workflow. Your experts help identify the exceptions a checklist misses.
Business Brain
Give your team a place to turn before they turn to you.
The file is on your desk again. Someone needs the missing document, the reason for last year’s exception, or the right revision. You know where to look. They still have to ask.
A Business Brain helps your team bring that background together and prepare the next step for review. The decision reaches you with context, instead of another question that sends you searching.
Built around the information your business needs to use and protect, with the people who make the decisions still in charge.
Why the same file comes back
“Documents in” does not always mean ready for review.
A status label tells you something arrived. It does not tell you whether the right document arrived, which exception applies, or whether a design changed after the last approval.
That check often lands with the person who already has a full day. We build around one recurring job first, so a colleague can bring the sources and a draft to that person instead of asking them to start over.
What we build
Give the Brain a job your team can recognize.
A rollout begins with a defined workflow inside an agreed organizational scope. Its first job, information sources, review steps, and deliverables are written into the proposal.
A first pass people can check
The scoped workflow might prepare a missing-item list, a referenced answer, or a draft handoff. It shows the supporting source where the task calls for it and flags gaps for review.
A tested handoff
We test the task on examples your team knows, define who reviews the result, and document how the workflow is run and maintained. Connections to existing tools are scoped after checking what they permit.
Your team brings current material, an experienced reviewer, examples of good and bad results, and someone responsible for keeping the knowledge current. Connecting those sources does not by itself train a new model.
Possible first jobs
Where would a prepared first pass help?
Accounting and tax firms
A file is marked ready, but the signed letter is missing. Prepare a checklist-based question for staff to verify before it reaches the partner.
Insurance agencies
A renewal comes back with a changed term. Prepare a comparison from permitted records for the account team and licensed producer to check before anything goes to a client.
Architecture and engineering firms
An RFI points to a drawing marked current, but another set says the same. Surface the revision trail so the responsible professional can confirm the answer.
Advanced manufacturing
A production question depends on a controlled drawing or work instruction. Bring the relevant revision into view and have an engineer confirm it before it is used.
Illustrative starting points, not customer case studies.
What stays with your people
A prepared file still needs a professional’s judgment.
We define what the workflow prepares and where it stops. A staff member may check a missing-document list. A producer may review a renewal comparison. An engineer may confirm the drawing revision. The Brain does not make those decisions for them.
We also agree on the awkward cases: missing sources, conflicting records, and questions that should be left unanswered until someone investigates. Those cases belong in testing, not in a promise that every output will be right.
The investment
Know what the first build includes.
We agree on the first job, the information and access it needs, the review process, and how your team will test the result. The proposal sets the scope and exclusions before work begins.
Scope and pricing
Starting at $25,000 for an organizational Brain rollout.
Final pricing reflects the agreed scope. Local AI equipment and installation or commissioning are additional, separately quoted costs. Ongoing support is separately scoped.
The agreed build includes documentation of its sources, configuration, review steps, and responsibilities. Expansion beyond that scope is priced separately.
Your data and business-specific outputs remain yours. The agreement sets your rights to the configuration, documentation, and handoff materials. Third-party models and software retain their own licenses.
Control over sensitive information
Keep the right information in the right hands.
We work through which sources the task needs, who may use them, and what any connected service can see. A hosted service may fit your requirements. A private deployment may fit others.
The machine running the model is only one part of the decision. Connected services, logs, backups, and remote support also affect where information goes. Local hardware alone does not establish privacy or compliance.
If local deployment fits the job, we assess the workload before recommending equipment.
Talk through your requirementsStill in development
HouseBrain, automatic fine-tuning, and turning screen recordings into agents are in development. They are not included production capabilities in the proposed rollout.
Questions
Practical answers before you book a call.
What does a Business Brain actually do?+
It uses selected company information to help prepare a defined job: finding relevant background, checking a file against a rule, or drafting a handoff. Your team reviews the sources and decides what happens next. The first job and its boundaries are agreed before the build.
Does it cover one department or the whole company?+
It is priced and scoped as an organizational Brain rollout. We begin with a workflow that can be tested, then agree which other teams, sources, or jobs belong in the project. A first workflow is a starting point, not a per-department price or a promise to connect everything at once.
What does a Brain rollout cost?+
Brain rollouts start at $25,000 for an agreed organizational scope. Final pricing depends on that scope. Local AI equipment and installation or commissioning are additional, separately quoted costs. Ongoing support is separately scoped. Deliverables and exclusions are confirmed in writing.
What will we own?+
You retain your data and business-specific outputs. The agreement sets your rights to the configuration, documentation, and handoff materials. Third-party models and software remain subject to their own licenses.
Do we need our own AI hardware?+
That depends on the work, your information requirements, and the cost of operating it. We assess hosted and private deployment choices. If local hardware fits, the plan also needs to cover integrations, logs, backups, and remote support; the machine alone does not establish privacy or compliance.
Will we have to replace our existing software?+
We first check what your current software already does and whether the needed information can be accessed. Any connection is included only after its permissions, technical options, and project scope are understood.
What happens when a document or rule changes?+
The project needs a named owner for source material and a way to update the workflow. We document those responsibilities. Automatic syncing is included only when it is part of the agreed build, and ongoing support is separately scoped.
What if it misses something?+
AI can miss context or make mistakes. We test the scoped task with real examples, including missing and conflicting information, and define where a person must check the source and correct the result. Important decisions remain with your team.
What keeps reaching your desk half-prepared?
Tell us about that job. We’ll look at what the team has to gather, what you still need to judge, and whether a Business Brain is a sensible first build.
Bring a description to the first conversation. Please leave confidential client records and proprietary files out of your initial inquiry.
Published September 17, 2026 by Joel Reeside, founder of Hire A Brain in Detroit.
For the company and its approach, see About Hire A Brain and our process.