Plain-language guide
What is a Company Brain?
It is the knowledge your business relies on—documents, decisions, procedures, and the rules people carry in their heads—organized so it can help with a specific job. Add AI, and it can help find the background or prepare a first pass. A person still checks what matters.
Business Brain is our service for building one around your business. This guide explains the idea so you can decide where it might help.
The job comes first
A company brain is useful when the same question keeps finding the same person.
Which document is current? What did we agree with this client? Why did we make an exception? An experienced colleague may know the answer, but the next person needs the source and the reasoning. A company brain gives that person a way to prepare before they interrupt the expert.
How the work is divided
The information, the preparation, the decision.
What it uses
Current documents, records, procedures, and decisions chosen for the job, with rules for who can access them.
What it prepares
A relevant answer, a missing-item list, or a draft handoff, with the supporting material available for someone to check.
Who decides
A responsible person reviews the sources, corrects mistakes, and decides whether the work is ready to use.
Connecting documents can supply current material to a workflow; it does not train the model’s weights. Fine-tuning would be a separate, scoped choice. It would not replace current sources, access rules, or review.
A fictional example
Two drawing sets. One answer to prepare.
Imagine a small architecture firm asked which drawing set governs an installation detail. A scoped workflow could bring together the issued sets, revision notes, and the related decision record. It could draft a response that points to those sources and flags the conflict if the records disagree.
The project architect checks the documents and decides what to send. This is an illustration of how a workflow could operate, not a customer result or a completed product demonstration.
Starting small
Pick a job your team knows well enough to test.
Bring current source material, an owner for that knowledge, a person who can review the result, and examples of good and bad answers. Test missing and conflicting information along with the straightforward cases.
Questions to settle before a build
- What task would the team ask it to prepare?
- Which information may it use, and who may see it?
- Who checks the result before anyone acts on it?
- What would make the first workflow useful enough to keep?
If you decide to build
The Business Brain turns a chosen job into an agreed project.
We define the sources, the first workflow, the review steps, and how to test it. We also assess whether hosted or private deployment fits the work. See the Business Brain scope and starting price or how we deliver a project.